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TERMS
Introduction
This Privacy Notice (“Privacy Notice”) sets out how The Sampling Project Ltd processes your personal data in connection with our business, including in relation to our websites www.samplingproject.com and www.tspresearch.co.uk and the marketing campaign and staffing services that we provide to the brands that we work for (“Services”).
Who we are
The Sampling Project Ltd is a company registered in England and Wales which is part of the Sidekick group of companies (collectively referred to as “we” or “us” in this policy).
Registered office address:
3 The Mount,
Trumpsgreen Road,
Virginia Water,
England,
GU25 4EJ
The Sampling Project Ltd is Registered in England with company number: 13489203
When we refer to “we”, “us”, “The Sampling Project”, we are referring to this company.
You can get in touch with us in any of the following ways:
By email: hello@samplingproject.com
By phone: 020 3865 5929
Through this website: samplingproject.com
About this privacy policy
This policy sets out how we will use and share the information that you give us.
This privacy policy relates to personal data collected by us via:
• Our websites samplingproejct.com and tspresearch.co.uk
• Email correspondence
• Telephone calls
• Paper communications
• Social media
• Visiting our offices
• Enquiring about, or buying products or services from us
• Providing products or services to us
• Trade events such as conferences or exhibitions
You should be aware that if you access third party websites (including the website of our subsidiaries ), using links provided on our websites, these websites are outside our control and have their own privacy policies governing the use of personal data and we do not accept any responsibility or liability for these policies.
What data we process about you.
The Sampling Project Ltd may collect and process the following categories of personal data about you:
Contact Details:
• Name, contact details, organisation, employment details
Information generated by the work, service or relationship we may have with you:
• Business details, bank and financial details, communication and correspondence.
I
nformation generated by visiting our website or engaging with us on social media:
• IP addresses, social handles or usernames
How we collect information about you and how we will use it.
We may collect and process information that you provide during your correspondence with us, this could be, but not limited to, one of the following ways:
• Giving information directly to us by methods including filling in forms either on our website(s) or via other media
• Requesting any of our goods, services, downloads or other information
• Communicating with us through methods including but not limited to e-mail, telephone and written correspondence
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
• Where you have given consent for us to process your information.
• Where we need to perform the contractual obligations we have entered into with you, or the business you are working for, or with.
• Where we need to comply with a legal obligation.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests
The purpose(s) for which we will collect and process your data are shown below:
• To manage our relationship and administer our business either as a part of a contract or where we believe we have a legitimate interest to do so
• To execute a contract or request
• Where we have a legitimate interest to keep you informed of our products or services by appropriate communication methods unless you’ve objected to us doing so.
• Sending you marketing and information about our business via e-mail if you have consented to it
• To consider any CV and share it with our relevant subsidiary companies
• Undertaking legal obligations or regulatory requirements
• Adding it to information we or our subsidiary companies already hold on you or your organisation
Data sharing
Your personal data may be shared with other companies within our Group or businesses we are representing that will be clearly detailed. It may also be disclosed to a third party who acquires us, a member of our Group or substantially all of our assets.
We may also share some of your personal data with the following categories of third parties:
• Marketing Agencies who help us promote ourselves or deliver our services
• Printers, Email service providers or other suppliers who help us to send our newsletters and communications
• Suppliers providing services to us to help us run our business
We require third parties to respect the security of your data and to treat it in accordance with the law. We will share your personal information with third parties where required by law.
International Transfer of Data
We do not currently transfer data outside the UK or and the European Economic Area (the European Economic Area being the European Union and Iceland, Liechtenstein and Norway, also referred to as the “EEA”) at present.
Should The Sampling Project ever require to send your data outside the UK or the EEA, we will ensure that appropriate safeguards are in place.
Your choices in relation to personal information. It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us. You also have the rights and choices which you can exercise on the data we hold on you.
You have the right to:
• Obtain access to your personal information
• Withdraw consent
• Object to direct marketing
• Ask us to correct any errors or delete the information we hold
• Object or restrict our processing of your information
• Request that we port your personal information
For more information or to action these rights, please contact using us on hello@samplingproject.com
Retention and destruction of personal information
We will take reasonable steps to ensure the accuracy of the information we hold about you. We will not use your personal information unless it is (to the best of our knowledge) accurate and up to date.
We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. Unless a legal obligation prevents this, we retain personal information about you for a maximum period of two years after last contact.
Your choices in relation to personal information
In some circumstances, we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.
When the purposes for which we have collected the data for have ended we will retain and securely destroy your personal information in accordance with applicable laws and regulations. For further details about data retention please contact the data protection officer whose details can be found in this policy.
Data Protection Officer
If you have concerns that you would like to raise with us, please contact our Data Protection Officer:
You also have the right to complain to the Information Commissioners Office if you believe we have not acted within the law or have infringed your rights.
https://ico.org.uk/for-the-public/
Security
Unfortunately, the transmission of data over the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee its security. Once we have received your data we will use strict security measures to try to protect it against loss, misuse, or unauthorised alterations.
Please get in touch with the Data Protection Team if you require any examples.
Changes
We may change the terms of this privacy policy from time to time. Any changes will be posted on this page.
This policy was last updated in January 2023.